Add Popup notes

Use Popup notes to add comments or notes to shapes in your diagram. Users select a note icon to read the text and select anywhere outside to dismiss the text. You can add Popup notes only to basic and flowchart shapes.

  1. In your diagram, select a shape.

    To select an object, from the toolbar, select the pointer arrowhead icon and then the object. Or, drag around the entire object and release it so that a blue bounding box appears . To select the entire diagram, from the Edit menu, select Select All (or Ctrl+A on your keyboard).

  2. In the toolbar, select the Popup Note note icon button.

  3. In the Add Note window, enter your note (up to 250 characters) and select Done.

    add note window

  4. To edit or delete a note, select the shape with the note. Then in the toolbar, select the Popup Note button, edit or delete the text, and select Done.

  5. A note icon appears in the lower-right corner of the shape. When you hover your cursor over the shape, the note pops up.

    note icon and popup note with cursor over object

When you publish your diagram, your notes also appear in the public view. Selecting the shape reveals the note if you have the Show All Pop-up Notes option selected. You can hide the note by selecting it again. The notes are still viewable if you select the shape with the pop-up note icon.